IPS Conference 2022 Abstract Submission Guidelines

Infection Prevention 2022 (IP2022) Abstract Submission Guidelines

The abstract Submission Portal for IP2022 is now closed

 

Important dates 

  • Call for Abstract Submissions Closed
  • Submission close 18th July 2022 - 23.59 GMT+1
  • Notification of Review Outcome - 15th August 2022
  • Deadline for second-round accepted authors to register to confirm attendance 29th August 2022
  • Programme Available Online - End August 2022

All submissions from the 20th of June 2022 are Late-Breaking submissions.

If you have previously submitted an abstract within the original deadline, please refer to the timeline below:

IMPORTANT DATES

  • Call for Abstract Submissions Now closed
  • Notification of Review Outcome - 16th June 2022
  • Deadline for accepted authors to register to confirm attendance - 14th July 2022
  • Programme Available Online - End July

What are we looking for?

Submitting an abstract at a conference is an excellent way to communicate the outcomes of your research project with fellow practitioners, researchers and educationalists. Presenting will also support your personal development, showcase your skills and help grow your CV.

Each year there are over 100 posters presented and 12 oral paper presentations at conference.  We do hope you consider submitting an abstract.

Theme

Abstracts are welcome in any one of the following categories:

  1. Standard precautions/ transmission-based precautions
  2. Global approaches to IPC
  3. Quality improvement
  4. Behaviour change/ human factors
  5. Decontamination
  6. AMR
  7. New research
  8. Innovation
  9. Sustainability
  10. Resilience/ motivation/leadership
  11. New and emerging infections
  12. IPC out of hospital

Presentation Type

An abstract can be submitted for presentation at the Conference as one of the following categories:

  • Oral and Poster Presentation
  • Poster Presentation only

At the review stage, the Programme Committee may change the presentation preference submitted by the author to ensure the continuity of the conference programme i.e. oral presentation may be changed to poster presentation OR poster presentation to oral presentation. The presenting Author will be informed of any change to their submitted presentation preference at the acceptance notification stage. The decision of the programme committee is final.

Oral Format:

Oral presentations will be 13 minutes long with 2 minutes for questions and answers

Poster Format:

Accepted posters will be asked to produce a poster for display at the conference. Presenters are asked to take note of the following guidelines when producing their poster:

  • Maximum poster size is A0 (0.84 x 1.19m) (portrait orientation)
  • Keep text to a minimum
  • Ensure any text is in large font
  • Use graphs, charts, and/or tables
  • Ensure contents have a logical flow
  • Make it colourful
  • Removal and collection of posters at the end of the display period remains the responsibility of the presenter. Posters not removed by the indicated take down time will be removed and disposed of.

Poster Talks:

Please indicate during submission if you would like your poster to be included in the chance of being part of a poster talk. This is not guaranteed, but a selection of posters will be chosen to be part of a poster talk. A poster talk will include 5-6 authors, who will all have approximately 5 mins to talk about their poster at a designated poster talk session.

Previously submitted/presented/published abstracts

Abstracts that have been previously submitted/presented or published at another Conference will not be considered for presentation and authors will be asked to confirm this when submitting the abstract. Please email IPS@conferencepartners.com if you are unsure about submitting previously work.

Prizes

Best Oral Presentation Award

The 12 oral presentations will be adjudicated by members of the IPS EPDC group at the Conference and the winner will be announced at the IPS Gala Dinner and Awards Ceremony. The winner will receive a certificate and a free place at Infection Prevention 2023.

Best Poster Presentation Award

To be considered for the Best Poster Presentation Award, please indicate during abstract submission if you would like to be considered. Selected poster presenters will be required to submit a PDF of their poster prior to the Conference. A short list of 5 - 10 posters will be chosen. Shortlisted posters will be notified by email and will be provided with instructions and the deadline to send their Poster PDF. A label will also be displayed by your poster at the Conference. During the Conference the shortlisted posters will be judged, the winner will be announced at the final main session of Conference. The prize is one free delegate registration place at Infection Prevention 2023.

Submission Process:

The abstract submission process for IP2022 will be through an online submission portal

IMPORTANT INFORMATION ON THE SUBMISSION PROCESS

  1. The Presenting Author must submit the abstract and is required to be the corresponding author for that abstract.
  2. You do not need to register for the conference in order to submit the abstract.
  3. All abstracts must be received by the submission deadline to be included in the review.
  4. Accepted abstract presenters must register by 14 July.
  5. Abstracts must be submitted in English.

Submission Guidelines:

It is ESSENTIAL that you read the guidelines below before you submit. Abstracts which do not adhere to the guidelines will not be reviewed.

Who submits the abstract?
The Presenting Author must submit the abstract and will act as the main point of contact for the abstract with organisers.

Once you enter the online submission portal, start by creating an account. Please keep a record of the account details you use to set up the account as you will require them to log into both the IP2022 abstract submission portal and Conference registration portal. Upon successful submission of the abstract a confirmation email will be sent to the Presenting Author.

If you have not received a confirmation email, please check that your abstract is not left in draft and is fully submitted by logging back into the portal and checking on the Edit/View Abstracts page.

How to edit a submitted abstract?

You can save your submission as a draft and return to edit the submission at a later point. It is important to note that once it has been submitted the abstract cannot be edited after the abstract submission deadline. Ensure that your abstract is not left in draft as it will not be reviewed.

Submission Details Required
The online abstract submission is a simple step-by-step process and will ask you to input the following details:

  • Abstract title - word limit is 300 words
  • Presentation type – Oral & Poster, Poster only
  • Theme - chosen from the theme list above
  • Presenting Author - Name, affiliation, and job title of presenting author (this person must be listed as the first author)
  • Co-Authors - Name, affiliation, and job title of co-author(s)
  • Abstract style -
  • Abstracts must be written in a narrative format (not bullet points). Abstract must be written using accurate grammar and spelling. Poor grammar or spelling may result in the abstract being rejected.
  • All places, people and organisation must be anonymised within the submitted text.
  • Organism names should be presented using italics - first use should be genus name in full e.g. - Mycobacterium tuberculosis, and any subsequent use should be upper case initial followed by a full stop and the species name e.g. tuberculosis.
  • Abstract document - Abstract word limit is 300, use abstract template (word limit includes: references; excludes: title, authors and affiliations)
  • Additional information
    • Poster prize - Would you like to be considered for one of the poster prizes?
    • Previously presented/published/submitted confirmation
    • Conflict of Interest - Please list any conflicts of interest related to your abstract below. If there are none, please type 'no conflicts to declare'
    • Data consent agreement
    • Alternative contact for abstract
    • Publication of abstract agreement
    • Poster talk – Would you like to be considered for a poster talk

Abstract Template

Abstracts must be formatted using the IP2022 template.

Download the template below to create the abstract and then save as a Word file to  upload to the system. Only WORD files will be accepted for upload. Graphs and tables may not be included in the abstract. Abstracts will not be edited and will added to the conference website and/or conference app as submitted. Ensure that all grammar and spelling is correct.

Download Abstract template 

Review and Notification of Acceptance

All abstracts will go through a blind peer-review carried out by reviewers selected by the IP2022 Programme Committee.

Notification of acceptance or rejection will be sent to the submitter on 16 June 2022.

LATE-BREAKING ABSTRACTS

Notification of acceptance or rejection will be sent to the submitter on 15 August 2022

Registration of the Abstract Presenter

When notified of acceptance, the Presenting Author is required to accept the offer by registering for the conference and paying in full by 14 July 2022. You will be provided with a link to register at this rate in your acceptance email.

LATE-BREAKING ABSTRACTS

When notified of acceptance, the Presenting Author is required to accept the offer by registering for the conference and paying in full by 29 August 2022. You will be provided with a link to register at this rate in your acceptance email.

If a presenter fails to register by the date specified above:

  • Will be removed from the programme
  • Will be removed from all IP2022 related publications

Withdrawal Conditions & Change of Presenter

If you need to withdraw the abstract or change the presenting author contact IPS@conferencepartners.com by 30 June.

Terms and Conditions:

  • The abstract submitted adheres to the abstract submission guidelines outlined on the Conference Website.
  • The abstract submitted is in English.
  • This abstract has only been submitted once for IP2022. 
  • It is the responsibility of the presenting author to submit the abstract. They are the main contact whose responsibility it is to communicate with other co-authors.
  • Conflicts of interest (if any) have been declared.
  • The presenting author is available to present at the conference between 17 – 19 October 2022.
  • The presenting author must register and pay in full by the deadline indicated in the abstract review outcome email. If they do not register and pay in full, the abstract will be removed from the programme and any associated publications.
  • The text of the abstract, along with the names and affiliations, poster and/or additional documents as requested, will be published on the conference website, in the abstract document and on the conference app, and this will not raise any copyright issues.
  • A submission as a particular presentation type or theme may be changed to a different type following review in order to be accepted and included in the programme.
  • Presenters may be recorded for live streaming. A recording of the presentation and a copy of the slides may be published online after the conference.

If you have any queries regarding the above, please contact the IP2022 Programme Team IPS@conferencepartners.com

 

 

Key dates

Call for Speakers Deadline - Now Closed:

19 January, 2022

Abstract Submission. Closing date:

18 July, 2022

Online Registration Open:

1 March, 2022

Out of hospital IPC

Out of hospital IPC

Sustainability

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Communicating clear IPC practices

Principal Partners

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