This page explains what personal information we collect about you when you visit our website, become a member, attend our events, or sign up for our marketing. It also explains why we collect this information and how long we keep it.
We’ve broken this down into four main areas:
- Our website
- Member information
- Event records
- Marketing contacts
The type of information we collect and how long we keep it depends on how you interact with us. For example, if you become a member or ask to hear from us regularly, we may keep your details for longer.
We’ve listed the types of personal information we collect, why we collect it, and how long we keep it in the tables below.
Information Collected Through Our Website
If you contact us via our website (www.ips.uk.net), we may ask for your:
- Full name
- Email address
- Phone number
- Society name (if appropriate for your enquiry)
Why? So we can respond to your enquiry and provide a friendly, helpful service.
How long we keep it: Until your enquiry is resolved.
If you become a member, we’ll keep your information as part of your membership record.
Member Information
When you become a member, we may collect:
- Full name
- Email address
- Phone number
- Mailing address
- Work address
- Professional interests
Why? So we can deliver your membership benefits and tailor our services to your interests.
How long we keep it:
- While you’re a member
- For 7 years after your membership ends (to satisfy HMRC requirements).
Event Records
If you attend one of our events, we may collect:
- Name
- Email address
- Phone number
- Address
- Dietary or access requirements
- A short bio (for speakers only)
Why? To communicate with you about the event and follow up with information about future events, if you’ve asked us to.
How long we keep it:
- For 7 years after your membership ends (to satisfy HMRC requirements).
Cookies and Browsing Data
Cookies are small files that help our website work better. You can block or delete cookies in your browser settings, but that might affect how well the site works.
Some cookies delete themselves when you leave the site, while others stay on your device until they expire or you delete them.
Learn how to manage cookies at: www.allaboutcookies.org/manage-cookies
Changes to This Policy
We may update this policy from time to time—if the law changes, our services change, or if we need to process your data differently.
When we make changes, we’ll post the new version on our website and update the “Last Updated” date. If the changes affect your rights or how we use your data, we’ll try to let you know. In some cases, we may ask you to agree to the new policy before you continue using our site.
Contact Us
This document is a summary. If you’d like more detail or have questions, feel free to get in touch—we’re happy to help.
IPS Governance and Engagement Manager
[email protected]